The Digital Ecosystem for Modern Exhibitions
Registration and protected QR passes, self check-in and Fractal-T, mobile access control, Lead Capture and Product QR, Exhibitor ROI and Sponsor ROI, Smart Queue and Smart Meetings, Asset Pass and equipment control, offline-first pavilion operations and the XViewsion Video Proof evidence base — in one manageable platform.
The classic badge is no longer enough
An exhibition today is registration, security, exhibitors, sponsors, advertising, equipment, media and reporting. Disconnected tools turn it into a set of manual processes, Excel spreadsheets and stand-alone QR scanners.
Manual badge checks, paper lists, local printers, no self check-in.
Registration, exhibitors, leads and security live in different Excel files and systems.
Exhibitors and sponsors get no transparent analytics on traffic, leads or impressions.
Visitors get lost in pavilions and miss key sessions and B2B meetings.
Move-in and move-out are confirmed by paper waybills without video evidence.
Mobile scanners and lead apps collapse under peak load without offline mode.
Incidents, access denials and repeat entries are not linked to video and event logs.
Operational · Commercial · Strategic
We cut queues, manual labor and cost of entrance and pavilion staff.
- Self check-in and Fractal-T
- Mobile control on smartphones
- Offline-first under any load
- Unified event journal
We turn exhibition data into services that exhibitors and sponsors are ready to pay for.
- Lead Capture and Product QR
- Exhibitor ROI Dashboard
- Sponsor ROI and OUTDOOR TV
- Paid service packages
A single platform replaces fragmented contractor IT tools and removes the technological dead end.
- Integration with CRM, VMS, PSIM, BI, ERP
- XVMATIC Server Events
- XViewsion Video Proof
- Enterprise SOC integration
Classic registration · Stand-alone QR scanners · IDMATIC MOBILE EXHIBITION
- Manual entry and Excel lists
- Paper badges and queues
- No offline mode
- No data for exhibitors
- No evidence base
- Fragmented apps
- Scanner ≠ access control
- Leads without CRM export
- No Sponsor ROI
- Incidents without video
- One platform for registration, access, leads and ROI
- Protected QR container with signature and integrity
- Offline-first validation and Lead Capture
- Exhibitor ROI, Sponsor ROI, OUTDOOR TV
- XVMATIC Server Events + XViewsion Video Proof
Registration and accreditation for every category
Online registration, invitations, Excel/CSV/API import, Fractal-T self check-in and on-site badge printing.
- Online registration
- Personal invitations
- Excel/CSV/API import
- On-site registration
- Fractal-T self check-in
- Visitors
- VIP
- Press & media
- Delegations
- Speakers
- Exhibitors
- Contractors
- Staff
- On-site printing
- Badge reissue
- Protected QR
- Category templates
- Bulk printing
Protected QR container
The QR is not just a picture with a link — it is a signed container of attributes that is validated offline.
Unique participant ID, category, privileges.
List of allowed zones and venues.
Access schedule, automatic rights expiration.
Cryptographic signature, integrity verification, anti-forgery.
Validation without a server call on the controller device.
Optional photo binding and lightweight biometric check.
Pavilion operations do not depend on Wi-Fi
Every device is an autonomous system node. When connectivity is restored, data syncs to the server.
- Local QR validation on the device
- Offline Lead Capture with a sync queue
- Local event journal (entries, denials, repeats)
- Automatic sync after reconnect
- Access control keeps working with the network fully down
Mobile access control and Smart Queue
Zone, flow and time-slot control — on staff smartphones and in the visitor mobile app.
Primary and temporary entrances, Smart Queue, peak schedule.
Personal invitations, category-based access.
Session registration, seat limits, auto-close.
Access via pre-confirmed meeting.
Time slots for contractors and logistics.
Shifts, responsibility zones, auto-expiring rights.
Lead Capture and lead qualification
A badge scan becomes a qualified lead ready to be exported to the exhibitor's CRM.
- #01Badge scan at the booth
- #02Auto-fill of the lead card
- #03Interest tagging and Product QR
- #04Hot / warm / cold qualification
- #05Staff comment
- #06Export to exhibitor's CRM
- #07Follow-up scenario and mailing
Product QR: every exhibit is a digital object
Exhibits, products and services get their own QR codes. Each scan is captured, linked to a lead and rolled into the exhibitor's report.
Exhibitor ROI Dashboard
A transparent exhibitor workspace: booth traffic, leads, products, integrations.
Unique visitors, repeat entries, dwell time.
Hot / warm / cold, comments, interests.
Top products and brochures by scans.
CRM export, automated mailings, conversion.
CPL per booth and per product.
Sponsor ROI Dashboard
The sponsor gets proof of effectiveness: OUTDOOR TV impressions, Sponsor QR scans, leads and sponsor-zone traffic.
Visitor Experience — the visitor mobile app
One app for visitors, exhibitors and partners: map, navigation, schedule, personal recommendations.
Smart Meetings and Hosted Buyer
AI matching between buyers and exhibitors, a meeting calendar, B2B Meeting Area access and meeting KPIs.
- Step 1Buyer + exhibitor registration
- Step 2AI matching by interests and categories
- Step 3Meeting confirmation in the calendar
- Step 4Automatic B2B Meeting Area access
- Step 5KPIs: count, duration, follow-up
Asset Pass — equipment control
Each exhibit and unit of equipment is a digital object with QR/UHF/BLE, a responsible person, loading windows and video proof.
OUTDOOR TV XViewsion — digital advertising infrastructure
The pavilion's digital screen network: advertising, navigation, schedules, sponsor messages and emergency alerts.
XVMATIC Server Events + XViewsion Video Proof
Every significant exhibition event becomes a server event with a linked video recording — an evidence base for the organizer, security and the customer.
Enterprise integrations
IDMATIC MOBILE EXHIBITION fits into the existing organizer and venue landscape.
Commercial packages
Three core packages and additional modules. Prices are not published — cost is calculated for the event's scale.
Basic registration, protected QR and mobile access control.
- Registration and accreditation
- Protected QR container
- Fractal-T self check-in
- Mobile access control
- Offline-first
Data monetization: leads, products, exhibitors, sponsors, OUTDOOR TV.
- Lead Capture
- Product QR
- Exhibitor ROI Dashboard
- Sponsor ROI Dashboard
- OUTDOOR TV XViewsion
Extended Lead Capture, Product QR, CRM connectors.
Mobile app, BLE navigation, AI guide.
Slots, queues, waiting zones, Smart Meetings.
Asset Pass, logistics windows, video proof.
Management of the pavilion's digital advertising.
VIP, delegations, media, speakers, contractors.
XVMATIC Server Events + XViewsion Video Proof.
Autonomous self-registration and printing kiosks.
CRM, VMS, PSIM, BI, ERP, Enterprise SOC.
Prices are not published. Final cost depends on scale, integrations and SLA.
Deployment scenarios
Limited scale, maximum services for exhibitors.
Multi-language, delegations, hosted buyer, Sponsor ROI.
Mixed audience, conference programme, Smart Meetings.
Asset Pass, heavy equipment, logistics windows.
Strict control, categories, XViewsion Video Proof.
Enterprise SOC, PSIM, evidence base.
Multi-exhibition platform for the venue.
Sessions, speakers, Smart Queue, Smart Meetings.
Rapid deployment, offline-first, autonomy.
UHF/BLE identification, video capture, incidents.
PoV in 4 weeks
A compact launch that shows the platform's value on a real customer event.
Scenarios, roles, integrations and metrics definition.
Registration, protected QR, mobile access and offline mode setup.
Exhibitor and sponsor onboarding, ROI dashboards.
Server Events, Video Proof, final effectiveness report.
Internal Go / No-Go criteria are discussed in a closed session with the customer.
IDMATIC MOBILE EXHIBITION overview video
Full 8:38 video. Loaded only on click, no background autoplay.
Video does not autoplay and is never used as a background — this saves the visitor's traffic.
Other IDMATIC MOBILE Solutions
One product line for organizers, venues and security services.
Visitor flow and accreditation management.
Platform for business events, forums and conferences.
Transport security, driver and cargo control.
Digital ecosystem for modern exhibitions.
Frequently asked questions
Send a request
Fill in the form — the IDMATIC MOBILE EXHIBITION team will get in touch.